Worcestershire Megafinal The 2016 event will be held Sunday 15 May

Information for adults accompanying children

The chess tournament

There will be 6 rounds and all except a few competitors will have 6 games. It is possible that your child may have a ‘bye' or your child's opponent fails to arrive for the game, in which case your child scores a full point. Each game may take up to 40 minutes, but many younger children tend to finish their games much more quickly. If you have to leave early, please let the controller of your child's section know that your child will not be playing in the next round. Controllers have up to 20 minutes after the last game in their section is completed to make the draw for the next round.

Tournament sections: (a) Under-7 and under-8 boys and girls; (b) Under-9s boys and girls; (c) under-10 boys and girls (d) under-11 boys and girls; (e) under-12 boys and girls; (f) under-13 and under-14s boys and girls (g) under-15, under-16, under-17 and under-18 young men and women.

The planned times of rounds are: Please note these will be displayed on notices in the Dining Hall and at the reception desk in foyer of the Conference Centre and may differ from those shown here because the organisers cannot predict how long games will last. First Round 10am-10:40am; Second Round 11:20am-12 noon; Third Round 12:30pm-1:10pm; Fourth Round 1:40pm-2:20pm; Fifth Round 2:50pm-3:30pm; Sixth and final Round 4pm-4:40pm.

Awards and prizes

Attendance certificates had not been received from the national organiser on Friday and if they arrive, all players who complete their games will receive their certificate. There were insufficient entries were received from girls and they will play boys as well as girls in merged sections. The highest scoring - includes scores in games against both boys and girls - Worcestershire boy and girl in each age-year will be awarded a Worcestershire supremo/a title and cup. All players scoring 4 points or more qualify for the Northern Gigafinal and will receive a postal entry form from the national organisers. All players with over 3½ points will win a rosette if they have not already gained a prize. Prize giving: 4:30 - 5:00 subject to tournaments running to schedule.

Meeting children

Players and organisers only are in the playing area of the hall when games are in progress so please ask your child/ren to meet you at a pre-arranged place after each game. There is ample seeting in the dining hall and immediately outside if the weather is good.

Safety

Please note that children must be supervised by a responsible adult outside the playing area of the hall. The campus and its buildings are monitored by CCTV. Security staff patrol the grounds and have some police powers. The organisers reserve the right to exclude unruly children from the campus and the competition. Please ask your child/ren to wear the identification sticker while on campus. A first aid kit is available from the reception area at the Conference Centre for use by parents.

• In case of accident, there is a first aid kit in the reception area of the playing hall for use by parents.
• The nearest A&E is at Worcestershire Royal Hospital, on the east of the city at Charles Hastings Way, Worcester, WR5 1DD Tel: 01905 763333
• In case of fire, please evacuate buildings in an orderly manner following directions given by volunteer organisers to the area next to the Conference Centre. The fire alarms may be tested for 10 seconds in the Conference Centre. If the sounder continues for longer, it is a real alarm when you should evacuate the building.
• No ball games outside the cafeteria please, because students are studying for their examinations and definitely no tree climbing!
• Please take care of money, purses, mobiles, and game stations. See below for lost property.
• Adults please note the whole campus is no smoking except for designated areas, which are signed.

Toilets and telephones, and catering

Toilets are in the Conference Centre: off the foyer. The Dining Hall will be open 10.00 am to 3:00pm. Hot snacks, beverages and cold drinks available.

Shops and vending machines

Vending machines available all day with confectionary near main Reception of the Elgar Building.The Students' Union shop opens between 12 noon and 5pm. A range of soft drinks, newspapers, magazines, University of Worcester leisure wear, stationery, groceries and ATM are available. There are 2 small general stores on Oldbury Road. The Co-operative store is to the left and to the right is Costcutter. Both are within 5 minutes walk of the Malvern Gate of the campus. There will be a limited number of children's chess books, badges, and pens for sale supplied by Tim Onions.

Picnic area and supervised ball games

There are plenty of outside tables and benches. There is an enclosed grassy area for children on the left alongside car park C for supervised ball games. From the Conference Centre, cross the busy campus road - adults should escort children across - using the pedestrian crossing continuing straight ahead and walk alongside the Woodbury Hall. If the weather is rainy there is seating under cover in a marquee.

Lost property

Please take care of your valuables and ensure vehicles are locked. Items with no obvious owner will be given to University security. If you discover anything has gone missing during the day or has been left behind when you get home, please go to University Main Reception or telephone 01905 855000 and ask for security.

The Worcestershire Megafinal Organiser is not responsible for content of external links
Published 14 May 2016 by Ray Collett